If a business decides to utilize a virtual data room there are two key elements of the platform require secure storage for documents and files and accessibility to team members. There are various pricing options available for the VDR dependent on the project and the industry, as well as the number of users and duration. This includes per-page pricing or per-user pricing.

Many vendors charge by the number of gigabytes. This pricing structure may work well for projects with relatively small text file size but can be costly for companies that are exchanging large audio or video files.

The price of a VDR also depends on the level of administrative access that is granted to the system. Certain providers permit unlimited admin access which could make the platform more expensive. However this feature can streamline work flows and can speed the process of due-diligence.

Integration with other platforms, such as Slack or Microsoft Office (for instance), can improve the user experience and functionality. These features are usually more expensive than those without integrations.

The duration of a project will significantly impact the cost of the data room. A provider will typically set a price for a certain number of months and then charge month-to-month afterward. Certain vendors, such as DealRoom offers discounts virtual data room pricing for M&A transactions, and offer the option to cancel the contract after the transaction has been completed. This is particularly beneficial for companies who aren’t certain how long the project will last.